Let Chat GPT Handle It: The Task Scheduler tool for time poor Speech Pathologists

Between PD logs, therapy sessions, client emails, and trying to remember which journal article you meant to read last week... it’s easy to feel like you're constantly playing catch-up.

That’s where Chat GPT’s Task Scheduler comes in—a quiet but powerful feature that acts like your own digital assistant, keeping track of what matters while you focus on your clients (or take a well-earned coffee break).

 What is the Task Scheduler?

This is one of Chat GPT’s latest features and it’s as simple as it sounds:

🗓️ Just type a task and the date or frequency you want it done.
📬 Chat GPT remembers it and sends you an email reminder at the right time.

No extra apps. No integrations. Just you and your AI assistant keeping things in check.

Why SLPs Are Loving It

The real beauty of this tool? It works while you rest.

Instead of relying on sticky notes or scattered reminders, you can automate the mental load and let Chat GPT take care of recurring tasks and gentle nudges.

Imagine this: you're at the park with your kids, or walking between sessions, and an email arrives saying:

📨 “Here’s your early literacy article summary for the week. Enjoy!”

It’s like magic. But better... it’s scheduled AI.

How Speech Pathologists Can Use It

Here are some of the top ways clinicians are already using this feature:

🧠 Research & Evidence-Based Practice

• “Send me a summary of a journal article on AAC every Monday.”

•  “Look for new studies about gestalt language and email a bullet point summary.”

•  “Remind me to check for SPA newsletter updates every Friday.”

🧰 Therapy Planning & Resources

•  “Find farm animal themed activities and email them next Thursday.”

• “Send me 3 new phonological awareness games each fortnight.”

• “Prep a session plan for autumn vocabulary—due in 1 week.”

🗂️ Organisation & Admin

•  “Remind me in 2 weeks to update my PD log.”

•  “Prompt me to review service agreements at the start of each term.”

• “Remind me to send a follow-up email to a client on Friday.”

🤝 Parent & Team Communication

•  “Draft a teacher update email about a client’s communication goals.”

• “Send a one-paragraph summary of each child’s goals for our team meeting.”

🧘‍♀️ Self-Care Prompts

•  “Send me a daily affirmation at 8:30am.”

•  “Remind me to take a 10-minute break after every 2 sessions.”

• “Nudge me on Fridays to plan something fun for the weekend.”

How to Use It

1. Head into Chat GPT, select o4-mini high model

2. Just type your task like you’re chatting with a PA:

   “Every month, remind me to back up my therapy files.”

3. That’s it. Chat GPT will email you at the scheduled time.

It’s your behind-the-scenes helper, keeping the wheels turning even while you’re sipping your tea or walking between school visits.

Want to Learn More?

Inside my course, Chat GPT Essentials for Speech Pathologists, I walk you through how to:

• Set up Chat GPT as your own digital assistant

• Use the Task Scheduler and other time saving Chat GPT features

You'll get real examples, prompts to copy, and time-saving templates.

👉 Join the Chat GPT course for Speech Pathologists and take back your time.